How BMC Streamlined Operations Across 70+ Plants
As BMC continued to grow, manual processes made it harder to keep information moving. Savvy Source connected critical workflows to eliminate administrative bottlenecks, accelerate billing, and support continued growth.
How BMC Streamlined Operations Across 70+ Plants
As BMC continued to grow, manual processes made it harder to keep information moving. Savvy Source connected critical workflows to eliminate administrative bottlenecks, accelerate billing, and support continued growth.
Company Overview
Founded in 1925, Breckenridge Material Company is one of the Midwest’s largest ready-mix concrete and aggregates operations. But behind the scale was a reality many growing businesses know well: massive volumes of BOL tickets and vendor invoices moving across multiple plants, all relying on an 8-person AP team to keep everything processed manually.
When Savvy Source partnered with BMC, the challenge wasn’t a lack of effort. It was the growing weight of manual work required to keep operations moving efficiently.
Founded
1925 - 100 years in operation
Headquarters
St. Louis, MO
Company Scale
70+ plants - ~1M cubic yards produced
AP team
8 plants - Carrying full manual workload
The Challenge
BMC's AP process was paper-heavy and running on manual effort across 70 plants
BMC’s accounting team relied on manual processes to review delivery tickets, reconcile invoices, validate pricing, and prepare transactions for billing. As the business grew, administrative effort grew with it.
Documents were connected to the same transaction, but not the same workflow.
BOLs, invoices, tickets, and supporting records all mattered to the billing process, but they were not easy to review from one place. That made it harder for teams to quickly confirm what happened, what was billed, and what still needed attention.
Every record had to be checked before finance could trust it.
Teams had to compare invoices, BOLs, tickets, and customer details by hand to confirm the numbers lined up. That added time to the process and made billing dependent on manual verification.
When invoices, BOLs, tickets, or customer details did not line up, teams had to pause and investigate before billing could move forward. Each exception added another manual step to an already busy workflow.
Missing or mismatched records created extra back-and-forth.
With activity spread across many locations, it was difficult to quickly see which records were complete, which needed review, and where billing could confidently move forward.
BMC needed a clearer view across every plant and transaction.
The Structural Gap
As transaction volume increased, BMC’s challenge wasn’t generating data, it was connecting it. Teams spent more time validating documents and reconciling information across systems before billing could move forward.
Critical information moved slower than the business
As BMC expanded through acquisitions and increased transaction volume, the challenge wasn’t a lack of information, it was the effort required to connect it. Delivery tickets, invoices, pricing records, and customer data moved between plants, dispatch systems, accounting teams, and physical paperwork. Many processes depended on documents arriving on time, being manually reviewed, and reconciled before billing or payment could move forward. What worked at a smaller scale became increasingly difficult to maintain across a growing organization.
"As our volume increased, manual entry became a thing of the past. Every second counts in our industry, and we needed information moving as quickly as our operations."
Teams were spending time managing documents instead of driving decisions
Before automation, invoices often required extensive manual validation, with some transactions containing over one hundred supporting tickets that needed to be matched and verified. Accounting teams sorted paperwork, tracked down missing records, reviewed pricing manually, and reconciled information across multiple systems before work could continue. The process worked, but it consumed valuable time that could have been spent analyzing data, improving operations, and supporting growth. As BMC continued to scale, maintaining accuracy without increasing administrative overhead became a growing priority.
BMC didn’t need more data; they needed a reliable way to move information between systems. That’s where a connected framework between Command Cloud, OnBase, and Acumatica became the foundation for faster billing, stronger visibility, and scalable growth.
How BMC connected operations to accounting
Savvy Source connected BMC’s operational and financial systems so delivery information flowed automatically from dispatch to accounting. Manual document handling was replaced with connected workflows that accelerated billing and improved visibility.
API: Update Customer Records
Customer records stay aligned
Customer records, pricing, and delivery information stay synchronized between Command Cloud, OnBase, and Acumatica, ensuring BMC’s operations and accounting teams always work from the same information.
API: Update AR Invoices
Invoices move to finance
As deliveries are completed, invoice data flows automatically into Acumatica with the correct customer, pricing, and revenue information. BMC no longer waits on manual document transfers before billing can begin.
API: Update payments
Payments are allocated correctly
Payment information is synchronized with the correct invoices, helping BMC maintain accurate customer balances while reducing the manual reconciliation required to close accounts.
How BMC Connected Operations to Accounting
Savvy Source connected BMC’s operational and financial systems so delivery information flowed automatically from dispatch to accounting. Manual document handling was replaced with connected workflows that accelerated billing, improved visibility, and reduced administrative effort across more than 70 plants.
Watch How BMC Scaled Without Adding Headcount
The Outcomes
Growth Without Growing Administrative Overhead
Integrated workflows replaced manual document processing, helping BMC accelerate billing, improve financial visibility, and increase operational capacity without growing the administrative team.
Scale Without Overtime
As invoice volume continued to grow, BMC avoided adding overtime or administrative staff. The team processes significantly more work with the same resources, creating a foundation for long-term growth.
Invoice the Same Day
Instead of waiting for paper tickets to arrive, accounting receives the documentation they need immediately. Billing that once lagged behind operations can now begin the very same day.
Know the Number Are Right
Supporting documents are always connected to the transaction, giving finance confidence in every invoice and reducing the time spent verifying information or resolving missing paperwork.
One Connected Process
Dispatch, accounting, and operations no longer work through disconnected workflows. Information flows naturally between systems, creating a smoother process from completed delivery to finalized invoice.
“We’ve more than quadrupled our business without adding headcount, while cutting overtime by more than half.”
John C.
Chief Financial Officer
BMC Enterprises Inc.
We've more than quadrupled our business without adding headcount, while cutting overtime by more than half.
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